Sending invitation with Eventilla

Updated: 25.07.2022 Print

Sending invitations using Eventilla


The feature might not be included to all accounts as it requires a customer specific template and settings. If you do not have the feature but are interested please contact your sales representative. 

1 Click Messaging from the main menu
2 Choose Create a new message if you want to start fresh. If you wish to use a saved template as base the see number 7. 
3 Choose is the message intended for people that you wish to invite or to people who have already registered. Main difference is with the variables like $Firstname $ you can use in the message
4 You may schedule the message

Choose the organization (if you have multiple) 

6 Choose the relevant event

If you have saved a prior message as a template you can choose it here as a base draft

8 Identify the sender (notice that if you are using sender authentication like DKIM then the domain is forced)
9 Insert the content
10 "Registration button" will add a registration button to the event that you selected in phase 6
11 You may use these variables in the message
12 Add a header picture to your email. The maximum file size is 2MB. It's recommended use a much smaller picture to ensure the passage like 300kb. The picture format must be jpeg, png or gif. The picture is attached to template at 250 pixels wide.
13 Import recipients from excel. The spreadsheet file must be in  Microsoft Excel (.xlsx, .xls) format. The first row on the spreadsheet is a header row which helps with field alignment once the file has been uploaded. The spreadsheet must have separate columns for the attendee's first and last names.
14 If you wish to choose recipients from a certain event(s) then choose organizatin, event and appropriate statuses. 
15 Remove registered attendees (if you are sending reminders this will filter away those who have registered)
16 Lists recipients of in this sending
17 Recipient count. This is not 100% accurate as for example registered attendees are not filtered out etc.
18 You must send a preview before the sending is activated. You may send it multiple times
19 Save the message as a template for a future use. Use a name that you (and colleagues) can detect
20 Send
21 See report of sent sendings
22 See scheduled sendings


Contact Back to top