Sending invitation with Eventilla
Updated: 25.07.2022
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Sending invitations using Eventilla
The feature might not be included to all accounts as it requires a customer specific template and settings. If you do not have the feature but are interested please contact your sales representative.
| 1 | Click Messaging from the main menu |
| 2 | Choose Create a new message if you want to start fresh. If you wish to use a saved template as base the see number 7. |
| 3 | Choose is the message intended for people that you wish to invite or to people who have already registered. Main difference is with the variables like $Firstname $ you can use in the message |
| 4 | You may schedule the message |
| 5 |
Choose the organization (if you have multiple) |
| 6 | Choose the relevant event |
| 7 |
If you have saved a prior message as a template you can choose it here as a base draft |
| 8 | Identify the sender (notice that if you are using sender authentication like DKIM then the domain is forced) |
| 9 | Insert the content |
| 10 | "Registration button" will add a registration button to the event that you selected in phase 6 |
| 11 | You may use these variables in the message |
| 12 | Add a header picture to your email. The maximum file size is 2MB. It's recommended use a much smaller picture to ensure the passage like 300kb. The picture format must be jpeg, png or gif. The picture is attached to template at 250 pixels wide. |
| 13 | Import recipients from excel. The spreadsheet file must be in Microsoft Excel (.xlsx, .xls) format. The first row on the spreadsheet is a header row which helps with field alignment once the file has been uploaded. The spreadsheet must have separate columns for the attendee's first and last names. |
| 14 | If you wish to choose recipients from a certain event(s) then choose organizatin, event and appropriate statuses. |
| 15 | Remove registered attendees (if you are sending reminders this will filter away those who have registered) |
| 16 | Lists recipients of in this sending |
| 17 | Recipient count. This is not 100% accurate as for example registered attendees are not filtered out etc. |
| 18 | You must send a preview before the sending is activated. You may send it multiple times |
| 19 | Save the message as a template for a future use. Use a name that you (and colleagues) can detect |
| 20 | Send |
| 21 | See report of sent sendings |
| 22 | See scheduled sendings |