Deploying an integration consists of three different steps, all of which must be gone through carefully:
- Deployment of integration
- Creating Zoom Meeting in Eventilla
- Adding Meeting link to confirmation email
Deployment of integration
1. Create a Zoom account and purchase the Zoom Meetings add-on.
2. The next step is to create an OAuth application for Zoom. Eventilla's support team can create this on your behalf for that you need to provide a Zoom login credentials to email@example.com. If you chose to do this you can skip the next step.
Creating an OAuth application yourself
See the following instructions: https://marketplace.zoom.us/docs/guides/build/oauth-app
Start creating the application. Pictorial instructions below.
The Client ID & Client Secret keys shown in the figure should be submitted to Eventilla Support at firstname.lastname@example.org. Place our URL in the Whitelist URL field shown in the image, which is: https://ssl.eventilla.com/organization/zoom_auth_callback
At this point, the keys should be submitted to Eventilla Support before you can complete the installation.
Eventilla support will notify you when you can complete the installation.
Creating a Zoom Meeting in Eventilla
|Create a new event in Eventilla.
|In the event settings, you should turn on the restriction that the same email address will not be accepted for registration. Limiting the number of tickets to the meeting must be done at Eventilla, through which entries will also be accepted.
Create a ticket for the event to receive registrations.
|Open the tab for creating a meeting.
Choose whether to create a new meeting or update an existing meeting.
|Select time zone.
Set start and end times for the meeting.
|Select the duration in minutes
|Give the meeting a title and a possible description.
|Select a host.
|Click the Create meeting -button.
|You can now go and check the created meeting in Zoom.
Adding Zoom Meeting link to confirmation email.
|In the event settings, go to the 3. Communication tab.
From there you will find a confirmation message for the registrant. In the confirmation message, place a link to the meeting by clicking on the link icon and filling the $WEBINARLINK$ variable to the address. You can choose what you want displayed as the link text. Click Ok and the link you created will appear in the message content field.
|We recommend that the variable $WEBINARLINK$ is not used directly in the confirmation message in this format, as the meeting link is long and can cause problems with the visuality of the message. *This recommendation also applies to messages sent via communications.*
|Everything is ready now. When a registrant registers for an event, they will receive a confirmation email that will allow them to join the meeting.
Remember that webinar host can not join the webinar as attendee.
Retrieving information about sign-ins to Eventilla from Zoom
In order to see who participated in the meeting in Eventilla, you have to press the button shown in the picture. It can be found in the event report under Attendees.
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