Zoom Webinar

Updated: 20.04.2022 Advanced feature Print

Deploying an integration consists of three different steps, all of which must be gone through carefully:

  •     Deployment of integration
  •     Creating Zoom Webinar in Eventilla
  •     Adding Webinar link to confirmation email

Deployment of integration

1. Create a Zoom account and purchase the Zoom webinar add-on
2. The next step is to create an OAuth application for Zoom. Eventilla's support team can create this on your behalf for that you need to provide a Zoom login credentials to tuki@eventilla.com. If you chose to do this you can skip the next step.

Creating an OAuth application yourself

See the following instructions: https://marketplace.zoom.us/docs/guides/build/oauth-app 

Start creating the application. Pictorial instructions below.

The Client ID & Client Secret keys shown in the figure should be submitted to Eventilla Support at tuki@eventilla.com. Place our URL in the Whitelist URL field shown in the image, which is: https://ssl.eventilla.com/organization/zoom_auth_callback


At this point the Client ID & Client Secret must be submitted to Eventilla Support at tuki@eventilla.com. Eventilla support puts the keys you provide to your organization in place and notify you when you can complete the installation.


Creating a Zoom webinar in Eventilla

1. Create a new event in Eventilla.
In the event settings, you should turn on the restriction that the same email address will not be accepted for registration. Limiting the number of tickets to the webinar must be done at Eventilla, through which entries will also be accepted.
2. Create a ticket for the event to receive registrations.
3. Open the tab for creating a webinar. 
4. Choose whether to create a new webinar or update an existing webinar.
5. Select time zone.
6. Set start time for the webinar.
7. Set system to fetch check-in information automatically at the specific moment.
8. Set duration for the webinar.

Set subject.

10. Give description.
11. Press "Create webinar and attach it the event" button.

Adding Zoom webinar link to confirmation email.

1. In the event settings, go to the 3. Communication tab.
2. From there you will find a confirmation message for the registrant. In the confirmation message, place a link to the webinar by clicking on the link icon and filling the  $WEBINARLINK$ variable to the address. You can choose what you want displayed as the link text. Click Ok and the link you created will appear in the message content field.

3. We recommend that the variable $WEBINARLINK$ is not used directly in the confirmation message in this format, as the webinar link is long and can cause problems with the visuality of the message. *This recommendation also applies to messages sent via communications.*
4. Everything is ready now. When a registrant registers for an event, they will receive a confirmation email that will allow them to join the webinar


Remember that webinar host can not join the webinar as attendee.

Retrieving information about sign-ins to Eventilla from Zoom

In order to see who participated in the webinar in Eventilla, you have to press the button shown in the picture. It can be found in the event report under Attendees.


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